Minutes Feb extraordinary meeting Feb 2021

Withington Group Parish Council
Extra Ordinary Meeting Held on Thursday 11th February 2021 on Zoom
DRAFT M I N U T E S

Present: In the Chair: Ralph Barber (RB), Alison Bainbridge (AB), Martin Kirk (MK), Kevin Hewison (KH), Bob Wood (BW), Tom Nellist (TN), John Baker (JB); Barclay Rogers (BR), Keith Merrick (KM); Ginette Chadd (GC);Judith Howe (JH), Jonathan Beech (JB),

Also: Sophie Glover (Clerk), Ingrid Heatly (tree warden); 1 member of public,

The Meeting opened at 7.30pm
There was 10 minutes at the start of the meeting for parishoners to make any comments to the Parish Council.

One parishioner from the David Wilson development attended and he said that he was attending for item 4.

1. To accept Apologies for absence – Simon Dent (SD), Julie Williams (JW), Paul Andrews (Ward Cllr);
Absent with out apologies: Ed Simcock (ES), Sue Rudd (SR);
2. To receive Declaration of Interests.
GC declared an interest in number 3, the Land North of Southbank appeal.

3. Planning applications received:
The Chair outlined that in the future, the PC needs to agree the comment that we submit as well as whether or not the PC wants to support or object to a planning application.

Discussion on the appeal 200207 Land to the north of Southbank, Withington
The chair proposed to reject this application, this was agreed by all present.
He will circulate a response before it is submitted for all to comment on and agree to.

204556 Pool House, Preston Wynne; Proposed 2 storey extension.
This is with-in the settlement boundary of our NDP.
It was proposed to support this application. All cllrs were in favour with one abstaining.

4. Flooding: A4103 bottom of Southbank
A report was sent in by the Ward Councillor. He had been out during the flooding period and met residents on site, as well as getting BB out to jet the drains to assist moving the water away.
The resident who attended the meeting explained that the swail/gully was blocked with branches and this is what BB moved – eventually.

Bramble Cottage: Ongoing flooding problems.
The lengthsman jetted some of the drains to try and ensure that we knew where they went.
Today we received a freedom of information request to find historical information.
Clerk has approached one of the old cllrs to try and find more information to assist in the history of the site and when the drains were put in.
The chair confirmed that the Parish Council as an entity can be held liable for claims, but not councillors as individuals.

The Steps at Duke St: clerk has re tasked the lengthsman to confirm his quote for putting in drainage to the area.

5. Financial.

a. Balances
Public Sector Deposit Fund (31.01.21) £ 11,551.84
Lloyds Parish Acct (10.02.21) £ 20,805.93
Lloyds Withington Field Acct (10.02.21) £ 1,579.54 £33,937.31
b. Cheques to be paid
Parish Acct:-
Clerks Salary                          £ 475.12
Clerks Expenses                    £ 164.35     £639.47
PAYE                                       £ 63.44
Terry Griffiths – Inv 1337   £ 270.00
Terry Griffiths – Inv 1338   £ 300.00
Terry Griffiths – Inv1347     £ 439.20
Terry Griffiths – Inv 1361   £ 3,935.76
Terry Griffiths – Inv 1370   £ 216.00
Terry Griffiths – Inv 1371   £ 72.00       £5,232.96
DS Carpentry Notice board repairs £ 1,550.00
HALC affiliation                   £ 1,081.00
Total Cheques from Parish Acct                           £8,566.87

Withington Field Acct:-
T Griffiths inv 1336              £ 48.00
T Griffiths inv 1367              £ 48.00
T Griffiths inv 1369             £ 120.00
T Griffiths inv 1368             £ 98.40                           £ 314.40

Total cheques from both accts: £8,881.27

It was moved that all cheques should be paid.

Proposed:RB Seconded: BW All were in favour to go ahead and make the payments.

It was proposed to transfer funds of £1,000 from Parish Account to Withington Field Account – to cover the cash flow gap in the account until the HMRC VAT refund is paid.

Proposed : RB Seconded KH All were in favour.

Preston Wynne: additional drainage work to be completed by the lengthsman .
Proposed BR Seconded TN All were in favour.

Lengthsman contract will need to be renewed, we usually do this in March. The Chair asked for cllrs to consider the way forward before the March meeting.

6. Update on any Parish Issues
The Chair thanked BW for his maintenance on the defib and cabinet.
Working groups:
A4103: BW will attend training with JH next week.
Changing rooms: KH: has been in contact with a construction company with a view in getting the paper written that they have to get done before work can start.
TN reported that their 300 year old bridle way bridge has now been repaired by locals.
Bell homes have started putting in the path from the Vine Tree development to the coppice.
The lengthsman has been asked to quote to put the path in through the copse, a second contractor is due to quote for this job as well – the clerk will direct them to MK to be shown round.
7. Receive items for the next agenda (no discussion)
Flooding, Preston Wynne drainage.

Agreed time and date of next meeting: 18th March 2021.

The meeting closed at 8.40pm

Signed: _________________________ Date: _________________

Dates for 2021 meetings:

Annual Meeting 20th May 7pm start
15th July 7.30pm start
16th Sept 7.30 pm start
18th Nov 7.30 pm start